Information Available from the Town Council

Information available from Portishead and North Weston Town Council under the model publication scheme.

Information to be published	How the information can be obtained	Cost
Class 1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only.	(hard copy and/or website)
Who’s who on the Council and its Committees	Website and hard copies kept on public notice boards	Website - free
Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Hard copy and website. Hard copies kept on public notice boards.	Website – free Hard copy – free
Location of main Council office and accessibility details	Website Hard copies kept on public notice boards.	Website – free
Staffing structure	Hard Copy	Hard Copy 20p per sheet
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum.	(hard copy and/or website)
Annual return form and report by auditor	Hard copy	Hard copy – 20p per sheet
Finalised budget	Hard copy	Hard copy – 20p per sheet
Precept	Hard copy and website(see Town Council Minutes : January each year)	Website – free Hard copy – 20p per sheet
Financial Standing Orders and Regulations	Hard copy	Hard copy – 20p per sheet
Grants given and received – including details of grants for which specific budget provision has been made	Hard copy and website	Website – free
Members’ allowances and expenses	Hard copy	Hard copy – 20p per sheet
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy or website)
Parish/Town Plan (current and previous year as a minimum)(NOT APPLICABLE)
Annual Report to Town Meeting (current and previous year as a minimum)	Hard copy	Hard copy – 20p per sheet
Quality status (NOT APPLICABLE)
Local charters drawn up in accordance with DCLG guidelines (NOT APPLICABLE)
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum.	(hard copy or website)
Timetable of meetings (Town Council, any committee/sub-committee meetings and town meetings)	Hard copy and website. Hard copies kept on public notice boards.	Website – free Hard copy – 20p per sheet
Agendas of meetings (as above)	Hard copy available 3 days prior to meeting	Hard copy – 20p per sheet
Minutes of meetings (as above) – N.B. this will exclude information that is properly regarded as private to the meeting.	Hard copy and website	Website – free Hard copy – 20p per sheet
Reports presented to council meetings - N.B. this will exclude information that is properly regarded as private to the meeting.	Hard copy	Hard copy – 20p per sheet
Responses to consultation papers where such response has been given by the Council rather than individual members.	Hard copy and website(see meeting minutes)	Website – free Hard copy – 20p per sheet
Responses to planning applications	Hard copy and website (see planning committee minutes)	Website – free Hard copy – 20p per sheet
Bye-laws (NONE)
Standing Orders not otherwise published under class 2	Hard copy	Hard copy – 20p per sheet
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only.	(hard copy or website)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Code of Conduct	Hard copy	Hard copy – 20p per sheet
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy	Hard copy	Hard copy – 20p per sheet
Records management policies (records retention, destruction and archive)	Hard copy	Hard copy – 20p per sheet
Data protection policies	Hard copy	Hard copy – 20p per sheet
Schedule of charges (for the publication of information)	Hard copy and website	Website – free Hard copy – 20p per sheet
Class 6 – Lists and Registers Currently maintained lists and registers only.	(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Hard copy	Hard copy – 20p per sheet
Assets Register	Hard copy	Hard copy – 20p per sheet
Register of members’ interests, gifts and hospitaility	Hard copy	Hard copy – 20p per sheet
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only.	(hard copy or website; some information may only be available by inspection)
Allotments	Hard copy and website	Website – free Hard copy – 20p per sheet
Community centres and village halls	Hard copy and website	Website – free Hard copy – 20p per sheet
Parks, playing fields and recreational facilities	Hard copy and website	Website – free Hard copy – 20p per sheet
Seating, litter bins, clocks, memorials and lighting	Hard copy	Hard copy – 20p per sheet
Bus shelters	Hard copy	Hard copy – 20p per sheet
Public conveniences (NONE)
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above.	Website	Website – free
Location of Town Council Notice Boards	Website	Website – free
Allotment details	Website	Website – free
Links to other useful organisations and websites	Website	Website – free
List of useful telephone numbers	Website	Website – free
History of Portishead	Website	Website – free
List of local clubs and societies	Website	Website – free
List of organisations and activities for young people	Website	Website – free
Local traders’ index	Website	Website – free

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 20p per sheet (black & white)	A proportion of the actual cost

	Postage	Actual cost of Royal Mail standard 2nd class
Statutory Fee		In accordance with the relevant legislation (quote the actual statute)
Other

Please note that all copying will be double sided.